Instead of keeping everything inside your mind. Externalize it to the tools available online. It will clear your head, and give you some breathing room. These tools are also great for delelation, co-creation and cooperation.
Trello is a useful tool to keep an overview of all the different areas of operations.
So is metamaps btw too. Open source, and free of charge.
Oh and if you are working on a commons use http://allmende.io instead of using google’s services.